What types of payment do you accept?
Credit card, debit, and ACH transfer payments are accepted.
Why is my payment being declined?
Please make sure that the address is accurate, and the zip/postal code you are entering under the Payment Method section matches the zip/postal code for the billing address of your credit card.
OUT OF COUNTRY: If placing the order from another country, you may need to verify with your bank that they are not marking this transaction charge as fraudulent since it is routing through another country.
I am registering on behalf of someone else, whose contact information and shipping information should I include?
Ensure that you or the individual complete the registration process through Smartsheet after finishing the payment page.
If you are completing the Smartsheet on someone else’s behalf, make sure the email address you enter for them is valid. It is recommended to use a non-institutional email address to ensure all communications from baoc-stanford@stanford.edu are received without issues.
Will in-person attendees be able to attend virtually?
The course will be in-person only. No recordings available.
Attendance Verification / Certificates
If you need an attendance verification, you will need to indicate this on your attendee information form or speak to the Program Managers upon first day check in.
I didn’t receive a confirmation email after registration, what should I do?
Contact baoc-stanford@stanford.edu
Can I only register for one section?
Registration options include either the full course or one of the following standalone sections: Neuro-Ophthalmology only or Innovation Symposium only. No other sections are available for individual purchase.
Campus Living / Accommodations
Will housing be available on campus?
Yes. You can request for on-campus housing: https://rde.stanford.edu/conferences/non-student-summer-housing-housing-choices
You can also explore other short-term services ie. airbnb, vrbo, etc. Please ensure that you are properly researching the area in which you are renting your accommodations.
Please be advised that we are currently working on a way to connect all our attendees prior to the start of the course. If house sharing is in consideration, you may be able to utilize this.
Do you have other housing resources available?
Yes! You can head to our housing page for our short-term relocation dashboard for more information.
How do we get around campus?
The campus is accessible via car, bike, or public transportation.
Parking on campus is available (Stanford Parking). More information will be added at a later time for attendees.
Bike rentals or purchases are available. (SU Campus Bike Shop)
Stanford Public transportation information can be found here (Stanford Bus System)
International Attendees
Will I receive a DS-2019 when I register?
No. The Bay Area Ophthalmology Course does not sponsor visa (e.g. F-1, or J-1).
Attendees are encouraged to identify the most appropriate and convenient way to attend the course:
1. ESTA, if applicable
2. Apply for a B1/B2 visa
I need additional documentation to assist with my visa process
Once you complete the registration (Cardinal Pay and Attendee Information Form), we can assist in providing you with a verification letter confirming your scheduled attendance to the course.
Conference Eateries & Dining FAQ
Where can I eat on campus during the conference?
Stanford’s Residential & Dining Enterprises (R&DE) lists serveral dining locations across campus with hours (cafes, market, mobile food vendors). https://rde.stanford.edu/dining-hospitality/dining-locations-hours
Will meals be provided?
Yes, but not every day. Breakfast and lunch will be provided on the first day, and on occasional longer days. Please refer to the schedule for scheduled meals.
Fresh coffee will be available every day.
Are there alternative food options if I have dietary restrictions?
Stanford’s dining services include information about “Food Allergies & Dietary Needs” under the R&DE website. rde.stanford.edu When registering or arriving, you might ask the dining hall staff about vegetarian/vegan options, gluten-free, or allergen-aware offerings. Also, cafés and markets may offer more grab-and-go items if you need something outside the main meals.
Alternatively, you can order meals through DoorDash, UberEats, etc. Drop off location will be at Li Ka Shing Bldg. Note: You will be responsible to meeting your delivery person. Program Staff cannot accept the food on your behalf.
Are there cafes or quick-grab markets nearby?
Yes! The room is located inside the Li Ka Shing Bldg, and within this building is a LKSC Med Cafe that serves ready-to-go meals, beverages, and hot meals (breakfast and lunch). This cafe is open from 7:00am – 3:00pm (hours are subject to change)